Job Description
Our client Recruit AI is looking for a Purchasing Accountant in REMOTE
Recruit AI is looking for a meticulous and organized Accountant - Purchasing to oversee purchasing transactions, vendor coordination, and inventory accounting activities. This full-time, onsite role requires 2 to 3 years of experience in purchasing accounting, inventory management, and procurement finance. The ideal candidate will have hands-on experience with ERP systems such as Oracle NetSuite and must be adept at handling purchase orders, vendor invoices, and inventory reconciliation. This role demands strong analytical skills, accuracy, and the ability to collaborate closely with warehouse and procurement teams to ensure smooth purchasing operations and accurate financial records.
The Accountant - Purchasing will be responsible for processing daily purchase orders, coordinating vendor communications, and managing inventory accounting tasks. The candidate will ensure timely vendor invoice processing and maintain comprehensive purchasing documentation. While this position does not involve managing a team, effective communication and coordination skills are essential to work effectively across departments and meet strict deadlines. The role emphasizes compliance with company policies and accounting standards, requiring excellent attention to detail and proficient use of Microsoft Excel and Oracle NetSuite ERP.
Responsibilities
- Process daily purchase orders for stock items ensuring accuracy and alignment with procurement needs.
- Coordinate with vendors to obtain quotations, place orders, and manage delivery schedules effectively.
- Verify and record vendor shipments in the Oracle NetSuite ERP system after warehouse confirmation.
- Process vendor invoices promptly and accurately to maintain timely payments and correct billing entries.
- Perform inventory adjustments and ensure that inventory records are accurate and updated regularly.
- Generate daily out-of-stock reports for management following customer dispatches to monitor inventory levels.
- Collaborate closely with the warehouse team to maintain inventory accuracy and facilitate smooth stock movement.
- Monitor all purchasing transactions with proper documentation to ensure compliance with internal policies and accounting procedures.
- Reconcile purchase order records with inventory data and vendor accounts to resolve discrepancies.
- Maintain up-to-date knowledge of purchase order management, inventory accounting principles, and vendor coordination practices to support procurement finance objectives.
- Utilize Microsoft Excel for data analysis, reporting, and improving procurement and accounting processes.
- Ensure all purchasing activities adhere to organizational guidelines and support accurate financial reporting.
- Support continuous improvement initiatives in the procurement and inventory accounting processes within the ERP environment.