Executive Secretary to CEO - Hightech Solutions

Our client

Hightech Solutions

is hiring a Executive Secretary to CEO in Lahore.

Responsibilities:

• Manage and maintain the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.

• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and compile data for reports and presentations.
• Act as a point of contact between the CEO and internal/external stakeholders.
• Organize and coordinate events, conferences, and board meetings.
• Handle confidential information with discretion and professionalism.
• Prepare agendas, take minutes, and distribute meeting notes.
• Assist with the preparation of reports and presentations.
• Monitor and respond to emails on behalf of the CEO.
• Maintain office supplies inventory and place orders as necessary.

Requirements:

• Proven experience as an executive secretary or similar administrative role, with 3-5 years of experience supporting senior executives.

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Exceptional multitasking ability and attention to detail.
• Strong decision-making and problem-solving skills.
• Flexibility to adapt to changing priorities and demands.
• Ability to maintain a high level of confidentiality.

Qualifications:

• Bachelor's degree in Business Administration, Communications, or related field preferred.

• Certification in Office Management or equivalent is a plus.
• Demonstrated ability to work in a fast-paced, high-pressure environment.
• Professional manner and appearance.
• Experience working with senior management within a corporate environment.

Additional Information:

• Must be available to work on-site full-time.

• May require occasional travel to support off-site meetings or events.