Executive Secretary - CEO Office

**Position Title:** Executive Secretary \- CEO Office **Company:** Nestlé Pakistan **Location:** Lahore, Head Office **Position Summary** The Executive Secretary, CEO Office provides high\-impact executive and administrative support to the CEO, ensuring the CEO’s time, priorities, communications, and logistics are managed with precision, discretion, and speed. The role acts as a trusted coordination hub across senior leadership, functions, and external stakeholders, enabling smooth execution of day\-to\-day CEO office operations and key leadership routines (meetings, governance routines, events, and priority follow\-ups) **A Day in the life of.....** * Manage and coordinate daily/weekly/monthly calendars, ensuring the CEO is apprised of all appointments, changes, and matters requiring immediate attention * Prepare daily/weekly CEO run\-sheet: top meetings, pre\-reads, attendees, desired outcomes, and critical follow\-ups * Coordinate meeting logistics end\-to\-end: invitations, venues/VC links, pre\-reads, attendee confirmations, minutes/action logs, and follow\-up tracking * Drive timely closure of action items by coordinating with functions and ensuring efficient information flow across teams * Process records and forms, requisitions office supplies, and performs other administrative support procedures for effective office management. * Maintain confidential CEO Office records and files, ensuring materials are properly marked, archived, and accessible for immediate use * Provide support for special projects initiated by the CEO/CEO Office, coordinate inputs, timelines, and deliverables * Improve CEO Office ways of working (templates, trackers, governance cadence, and digital process * Coordinate complex travel (itineraries, visas where required, accommodation, transport) and manage logistics for key internal/external engagements **What will make you successful?** * Master’s or Bachelor’s degree * 3 – 5 years of experience in related field * Exceptional organization \& time management; ability to multitask and prioritize under pressure * Strong communication (written and verbal) across all levels * High discretion, confidentiality, and professional judgment * Stakeholder management \& coordination; ensure continuity and structure in complex environments * Proficient MS Office/Teams/Outlook capability (formatting, minute\-taking, presentations, trackers) * Demonstrated experience managing complex calendars, events/logistics, and senior stakeholder coordination * Exposure to Board of Directors / Executive Leadership meeting coordination is a strong advantage