Senior Bookkeeper / Accounting Operator

🚨 **Senior Bookkeeper / Accounting Operator — Fractional CFO Firm** 📍 Remote \| Part\-Time \| QBO\-First \| Multi\-Client Environment 🚫 **This is NOT a traditional bookkeeping job** We are a fractional CFO firm supporting SaaS, technology, and growth\-stage companies. We need a senior\-level accounting operator — someone with enough experience to walk into any client environment, know immediately what’s wrong, and fix it without being managed through it. The core of this role is client\-facing bookkeeping and accounting operations across multiple growth\-stage companies. You’ll own the accounting workflows that keep client books clean month over month, coordinate directly with founders and operators, and consistently deliver accurate, audit\-ready financials. Beyond the fundamentals, we expect you to actively look for ways to work smarter — automating manual reconciliations, using AI tools to accelerate cleanup work, and building workflows that eliminate recurring bottlenecks. You do NOT need to be a CPA. You DO need to be fast, accurate, organized, proactive, and genuinely good at this. 🔎 **WHAT THIS ROLE ACTUALLY IS** You are the person we send into messy accounting environments to create order. On any given week you might be: ✅ Owning month\-end close across multiple client QBO environments ✅ Diagnosing why a client’s P\&L doesn’t make sense and tracing it to the source ✅ Cleaning up a chart of accounts someone built incorrectly ✅ Coordinating with payroll, AP, or expense teams to fix accounting issues ✅ Identifying manual workflows and building something better ✅ Flagging AR aging issues before they become cash flow problems ✅ Using AI or automation tools to speed up recurring accounting work This is NOT: ❌ AP\-only bookkeeping ❌ Data entry ❌ A heavily managed corporate accounting role This IS: 🔥 Senior\-level operational accounting across multiple businesses simultaneously ✅ **CORE RESPONSIBILITIES** 📊 Client Accounting Operations (Primary) • Own monthly bookkeeping and close across multiple client environments • Reconcile bank, credit card, and operational accounts • Manage AP/AR workflows and collections follow\-up • Identify and correct misclassifications, broken workflows, and COA issues • Coordinate directly with founders, operators, and finance teams • Deliver clean, accurate recurring financials without heavy oversight • Proactively identify inefficiencies and eliminate them • Explore and implement AI/automation tools to improve speed and scalability 🏢 Internal Accounting Support (Ongoing) • Monthly bookkeeping for internal business and real estate entities • Maintain clean, reconciled books on a recurring basis 🧠 **REQUIRED PROFILE** ✅ Must Have • 5\+ years of hands\-on bookkeeping or accounting operations experience • Deep QuickBooks Online proficiency • Experience cleaning up messy accounting environments • Experience supporting multiple entities or clients simultaneously • Strong written and spoken English • Ability to work independently and create momentum without constant direction • Strong organizational and operational mindset 🛠️ **Tools You’ll Encounter** 📘 Core Accounting / ERP • QuickBooks Online (required) • Sage Intacct / NetSuite 👥 HRIS / Payroll • Rippling • Gusto 💳 Expense / AP Platforms • Ramp • Brex 💰 Billing / Revenue Ops • Stripe • Maxio 🧾 Sales Tax / Compliance • Avalara • TaxJar 📈 CRM / GTM Systems • HubSpot • Salesforce 📊 Cap Table Management • Carta • Pulley ⭐ **Bonus Points For** • SaaS or startup accounting experience • Real estate bookkeeping experience • Accrual accounting experience • AI/automation usage in accounting workflows • Prior work with fractional CFOs or outsourced accounting firms 🚫 **NOT A FIT IF YOU** ❌ Need every task spelled out before starting ❌ Only update what’s there without checking whether it’s right ❌ Wait to be asked before flagging a problem ❌ Think bookkeeping is just data entry ❌ Are uncomfortable with ambiguity, change, or learning new tools 📅 **30 / 60 / 90 DAY PLAN** 📍 Day 30 — Get Clean • Clean up and stabilize internal business books • Reconcile accounts and normalize the COA • Document recurring workflows • Identify automation opportunities 📍 Day 60 — First Client Owned • Fully own at least one client bookkeeping environment • Run monthly close independently • Coordinate directly with client teams • Deliver recurring financials consistently 📍 Day 90 — Fully Deployed • Own internal bookkeeping operations • Support multiple active clients independently • Flag issues before they escalate • Improve workflows, not just maintain them 💰 **COMPENSATION \& STRUCTURE** • Hourly contractor role • 20\-40 hrs/month initially, expandable over time • Fully remote — open globally for strong candidates